worksorder.ai
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worksorder.aiBook a demo

For compliance contractors

A contractor's office
that runs itself.

From the first works order to the paid invoice. Your AI agent handles the chasing. Your team gets on with the work.

Book a demoExplore the platform
One platform. Every step.
Example workflow

01 / 04

Work comes in. The job starts.

From your inbox, Fixflo or the portal, the agent reads the works order and gets ready to book.

  • Email
  • Fixflo
  • Portal

Your rules. Your team in control.

Booking agentReading the works order
Working
New works order

Oakfield Property Management

09:41

Electrical inspection · 14 Ravensbourne Road

Please arrange an EICR with the tenant. Access details and the works order are attached.

WO-000119.pdfWorks order · 2 pages
Details captured
EICRBR1 4DXTenant access
Customer, property and job matched

Built for electrical, gas and plumbing firms.

Works orders in. Booked, done, signed off, invoiced, paid.

ONE SYSTEM. TWO CONNECTED VIEWS.

At the centre of your business.
In reach of everyone.

WorksOrder AI brings your integrations, workflows and data together. Centrally managed, and connected to your workforce, your team and your customers.

worksorder.ai · Contractor portalSecure workspace
YOUR BUSINESS, AT A GLANCE

Good morning, Ade.

Thu, 10 Sep
Jobs today24Across 8 engineers
Booked by AI18Ready for your team
Invoiced this week£8,640From completed work
Today’s workLive overview
Property / jobEngineerStatus
14 Ravensbourne RoadEICR · WO-000119Ade BelloComplete
8 Mill LaneGas safety · WO-000121Sam ReedOn site
22 Park AvenueElectrical repair · WO-000124Dan ColeBooked
The office is moving with you.

Works order received via Fixflo. Tenant booked. Diary updated.

CONNECTEDFixfloXeroEmailAll in sync
01 / THE CONTRACTOR PORTAL

One place to run the whole operation.

Manage jobs, coordinate your team and keep your workflows moving. From the office to the engineers on site, everyone works from the same information.

Oakfield · Customer portalSecure workspace
OOakfield Property ManagementCustomer view
YOUR PROPERTIES. EVERY UPDATE.

Your bookings

Live

Follow every visit, from booking to completion.

On siteToday · 10:00–12:00
8 Mill Lane

Gas safety inspection · Sam Reed

BookedOn the wayOn siteComplete
Certificates, quotes and invoices.
All attached to the job they belong to.
02 / THE CUSTOMER PORTAL

Keep your customers in the picture.

Give customers a real-time view of every booking. Once the job is complete, they can see the H&S record, who attended, the certificate, quote and invoice.

Illustrative portal views · Select the completed booking to explore its record.

How it works

From works order to paid invoice.

01

Received

EmailPDFFixfloDwellantAPI

Intake

3 new

Forwarded emailEICR — 2 bed flat
FixfloGas safety renewal
APIBoiler service

Parsed & matched — 94% confidence

14 Mill Lane, Flat BWO-000123

Every works order becomes a live job.

PDFs, forwarded emails, Fixflo issues, Dwellant orders, portal submissions and API calls land on one pipeline. AI parses the paperwork, matches customer, property and tenant, and queues anything uncertain for a human.

02

Booked

AI booking agent

SMS

Your letting agent has arranged an electrical inspection. Could you do Tue 10–12 or Wed 2–4?

wednesday but after 3 if poss?

Wednesday 3–5pm works — booked. You'll get a tracking link when Dan is on his way.

Visit booked into diaryWed 15:00

The AI agent books the tenant in.

Assign a job to the AI agent like any member of staff. It messages the tenant by SMS, WhatsApp, phone or email, offers slots from the engineer's real diary, understands replies in plain English, and books the visit.

03

Done

Engineer app

on site

AcceptedEn routeArrivedComplete
Replace consumer unitfrom your schedule
Certificate capturedEICR.pdf

No prices shown on site

Awaiting Qualified Supervisor sign-off

Engineers capture facts. The server computes money.

Accept, en route — the tenant follows a live-tracking link — arrive, complete. The certificate is written in the app itself, prefilled from the job, with observation wording and classification codes suggested as the engineer types. Prices are never shown in the field, and EICR-class work waits for your Qualified Supervisor.

04

Paid

Release

auto

09:02Completion report emailed
09:02Remedial quote Q-00014 sent
09:03Invoice INV-00021 → Xero
Remittance advice parsedmatched
PAIDReconciled in Xero — commission credit note applied

Reports, quotes and invoices send themselves.

On sign-off, the completion report, server-priced remedial quote and invoice go out on your letterhead. Xero stays in sync two ways — remittance advice is parsed, matched and reconciled down to commission credit notes.

Why worksorder.ai exists

More jobs.
More spinning plates.

Every new job brings more people to coordinate, more updates to send and more paperwork to finish. You know the feeling:

  • Booking tenants
  • Coordinating engineers
  • Updating customers
  • Getting paid

Built by people who have run these operations, WorksOrder AI takes care of the routine coordination, so your team can focus on the work that needs them.

A man balancing five spinning plates, illustrating the demands of coordinating more jobs.

The objective

More work.
Without more admin.

When bookings, updates and paperwork move through connected workflows, each new job takes less coordination. Give your team the capacity to handle more work.

Less chasing. Fewer handovers.
More time for the work that matters.
Administrative effortIllustrative
Capacity
freed up
More jobs →
Manual coordinationWith WorksOrder AI
A simpler way to show the aim: less admin per job, more capacity for your team. Not measured performance data.

Let Safe Limited

80%

Company-reported reduction in operational overheads.

More capacity. A broader service.

Let Safe reports that reducing administration with WorksOrder AI enabled it to expand from electrical EICRs and call-outs into gas and fire safety compliance.

Read the customer story and result context →

Simple, flexible pricing

One platform.
Two ways to pay.

Every AI agent. The engineer app. Unlimited certificates and every integration.
Included whichever way you pay.

Per seat

For a regular workload
£75/ engineer / month

on a 12-month term · £85 / month rolling

  • Unlimited jobs, customers and office users
  • Unlimited certificates — no credits
  • Predictable cost, whatever the workload
  • Rolling option: cancel any month
Book a demo

Per job

For a flexible workload
£5/ job invoiced

collected by Direct Debit · minimum 20 job tokens

  • The same platform, no monthly commitment
  • Pay only when a job reaches invoice
  • Tokens top up 20 at a time by Direct Debit
  • Right for smaller or seasonal workloads
Talk to us
IN BOTH PLANS

AI agents Engineer app Unlimited certificates All integrations

No modules. No tiers.

AgentSchedule

Just need the booking taken care of?

A scheduling-only mode for firms that want jobs in and tenants booked by AI, but keep their existing invoicing. Upgrade to the full platform when you're ready.

Let’s talk

COMMON QUESTIONS

A few things
worth knowing.

What is WorksOrder AI?

WorksOrder AI is works order management software for compliance contractors. It connects incoming jobs, tenant booking, engineer visits, certificates, quotes, invoicing and payment records.

How do works orders arrive in the platform?

Works orders can arrive through email, Fixflo or the customer portal. The platform connects the request to its customer, property and tenant so the team can move it into booking.

Which channels can the booking agent use?

The booking agent can contact tenants by SMS, WhatsApp, phone or email, using the engineer’s diary and your booking rules.

Does AI sign the certificates?

No. AI can help prefill details and suggest information for review. The engineer checks the findings and signs, with additional sign-off controlled by your firm’s rules.

Are certificates included in both pricing plans?

Yes. Unlimited certificates, AI agents, the engineer app and integrations are included in both the per-seat and per-job plans.

Do tenants need to install an app?

No. Tenants can use a tracking link to see the engineer’s ETA and ID. Booking conversations use the available communication channels.

See it working

It starts with
one works order.

Start with a 10-minute introductory call about your business and the work you want to improve. If there’s a fit, we’ll arrange a one-hour session to scope your requirements and discuss a proposal.

Book a demo10 minutes · An introductory Google Meet call
YOUR NEXT WORKS ORDERStart to finish
  1. ReceivedWorks order in
    01
  2. BookedTenant confirmed
    02
  3. CompletedSite records saved
    03
  4. InvoicedAgreed rates applied
    04
Less chasing. More work moving.